Rated 5 stars on the App Store, Trustpilot and G2
Put employee benefits administration on autopilot.
Kota automates the entire benefits administration process, from enrolment and life events to payroll deductions and provider updates. No spreadsheets, no manual reconciliation, and no version control chaos. Everything syncs automatically between your HRIS, providers, and payroll reporting.
- Benefits admin minutes saved by teams this month
- 187,500
- Employees covered by Kota-powered benefits
- 100,000+
Teams that run their benefits on Kota
Benefits administration without the spreadsheets
Stop chasing enrolment forms and fixing payroll errors. Kota handles the tedious work automatically.
Real-time benefits sync
Employee data flows automatically from the HRIS to providers and payroll, removing duplicate entries, outdated records, and manual CSV uploads, while eliminating the constant reconciliation work that slows HR down.
Enrolments that happen instantly
New hires are enrolled on day one, leavers are removed automatically, and life events trigger the correct benefit changes. No forms, emails, or manual updates from HR.
Payroll deductions that always match
Contribution amounts sync directly into payroll every cycle, keeping deductions accurate, fully auditable, and compliant. Eliminate manual checks, payroll reversals, and end-of-month surprises for HR and finance teams.
Powerful tools to automate every part of employee benefits administration
Quote, compare, and launch pension, health insurance, and life cover directly in Kota. No external broker relationship, no commission haggling, and no renewal panic.
HRIS integration that actually works
Bi-directional sync keeps employee data accurate across your entire benefits stack. No more exporting CSVs or wondering which system has the latest information.
- Integrates with HiBob, Personio, BambooHR, and more
- Real-time employee data sync
- Automatic updates for role, salary, and location changes
Automated enrolment and life event management
New joiners are enrolled in benefits automatically based on the eligibility rules you set once. Leavers, salary changes, and life events all trigger the right provider updates automatically.
- Automatic joiners and leavers
- Same-day enrolment with providers
- Probation period and lifecycle automation
Provider updates without the email chains
Kota connects directly to insurers like Vitality, Bupa, and Zurich, sending employee changes in real time. No more chasing confirmation emails, manual follow-ups, or logging status updates. Everything happens automatically.
- Real provider integrations, not just data exports
- Enrolment confirmations visible in one dashboard
- No manual follow-ups or status checks required
Payroll deduction sync with full audit trail
Contribution amounts flow directly into payroll reporting with line-by-line transparency. You can see exactly what’s being deducted, how each amount is calculated, and why. Payroll stays accurate without manual reconciliation or guesswork.
- Syncs with HiBob, Personio, BambooHR and more
- Accurate deduction reporting every pay cycle
- Complete audit trail for compliance reviews
An employee benefits partner you can trust.
“Kota provide amazing customer service and go above and beyond to answer pension and health insurance queries.”
“A great team to work with, super responsive and very informative. They make pensions and insurance actually make sense to me.”
“Game changer, we are saving so much time with the tech available to us with Kota.”
Why Kota?
Most benefits platforms make you export data, upload spreadsheets, and manually reconcile errors. Kota eliminates that entirely.
Automatic enrolment
Employees are added to benefits immediately on their first day.
Reduced payroll reconciliation errors
Data flows automatically across HRIS, providers, and payroll reporting, eliminating spreadsheet exports and payroll mismatches.
Reclaim hours every month
By automating joiners, leavers, payroll sync, and provider updates, Kota frees HR teams from repetitive admin work.
Effortless benefits, sorted before your next payroll run.
01 · Today
Connect HRIS
Connect your HRIS to automatically sync employee details, joiners, and leavers. Create a single, accurate source of truth from day one.
02 · Tomorrow
Configure plans
Set eligibility rules, contribution logic, and probation periods once, and Kota applies them automatically for every employee, reducing manual configuration.
03 · This week
Automate enrolment
Employees are automatically enrolled, updated, or removed based on your rules, ensuring accurate coverage without manual forms, emails, or approvals.
04 · Forever
Automate administration
Manage renewals, employee changes, and compliance from one dashboard while Kota handles updates, reporting, and administration automatically.
“Why can’t everything be this easy?! Everything was easy, both on the admin side and for end users.”
Stop managing benefits in spreadsheets
If you’re manually uploading CSVs, reconciling payroll errors, and chasing providers for enrolment confirmations, there’s a better way. Kota automates the entire benefits administration process. Nothing falls through the cracks.
Frequently asked questions
What is employee benefits administration software?
Employee benefits management software helps companies design, administer, and manage benefits in one system. Kota also includes built-in brokerage, removing the need for external brokers.
How does Kota handle new hires and leavers?
Kota automatically enrolls new hires on day one and removes leavers from benefits when they exit. No manual CSV uploads or provider emails required.
Which HRIS systems does Kota integrate with?
Kota integrates with HiBob, Personio, BambooHR, Rippling, Humaans - and almost every other popular HRIS platform to keep employee data synced in real time.
Does Kota sync contribution deductions to payroll?
Yes. Contribution amounts sync directly back to Kota for your payroll reporting every cycle, with full transparency and an audit trail for compliance.
Can I see what's being deducted from each employee?
Absolutely. Kota provides line-by-line visibility into employer and employee contributions with historical records for audits and reviews.